Have you ever watched a crime drama or superhero show? There’s always some technology wizard that is able to seemingly crack every password, break through firewalls, and get virtually any piece of information in a matter of seconds (I’m looking at you, Felicity Smoak). As I watch these shows – I reflect on how cool it is that people are able to poke through data like that so easily, until I realize that at some point, that data could be mine. You, too, may be in the same boat.

Over the last few weeks, we’ve gone over some tips and tricks so that you and your tech can be more efficient. Today we’ll be discussing restrictive access so you can be ready to tackle your next project all while keeping your data safe – from both imaginary and real threats.



Restrictive Access – The Basics

Restrictive access is fairly self explanatory – it’s a practice of restricting access to specific data or information within specific guidelines. This could be limiting who can access what data and restricting the time(s) that data can be accessed, like only allowing a subject matter expert access during restricted hours. While this may sound a bit tedious, it is an important practice to prevent unauthorized eyes from seeing and using your data!



Issues with Restrictive Access

As with anything, there are always drawbacks that come with something good. Restrictive access is no different. Unfortunately, restrictive access can be a roadblock when it comes to essential business practices. By restricting access to data/information to only a specific device, you’re creating slowdowns in other areas and paving the way for inefficiency.

This inefficiency occurs when access to a physical or virtual resource is limited, like having more staff than cash registers in a retail environment will force customers to wait to pay. 

Restrictive access also calls for isolated data, causing a pain for others if they have to go to a specific device to access the data. Think of how hard it would be to get work done if you were told you could only send an email from your computer and not from a mobile device. Though this is not exactly the same, the point is clear. Restrictive access is a huge blow to efficiency because it slows down the workflow and makes necessary tasks harder to complete. Combine this slowdown with increased rework, and you’re in for a bit of a time commitment that isn’t always available.

Another problematic effect of restrictive access is its higher cost compared to other security options. We at BestMacs understand that as a small business, you want to get things done at the highest quality while also at the lowest cost possible. Though there are obvious benefits to restrictive access, it can be hard to see past the large price tag that comes along with it. 

Lastly, restricted access isn’t a one-stop-shop for protecting your data. It still must be balanced with cyber security, which is not the easiest thing for you (or for your wallet!) when you’re trying to run a business and do the five-million other things that flood your to-do list for the day. Yes, restricted access can be a good option for those who utilize it, but keep in mind that it isn’t always the best option, even if it provides value for you. Be sure to weigh out both the positives and negatives before you make a decision to ensure your business will benefit from whatever you decide.

If you’ve missed out on previous installments of this series, you can catch up on them:  Goodbye, Paper-9 Reasons to Transition From Paper to Digital, Save Time, Money, and Reputation – Remote Support for Mac-Powered Businesses, Static vs. Dynamic Data – Which is Better and Why? , and Single-Use Devices: It’s Time to Say Goodbye.